2016-2017 MGC Hospitality
The Hospitality Committee enhances club fellowship and supports the work of the Program Committee by arranging refreshments and other meeting logistics.
Evening meeting: Savory and sweet light bites, coffee, tea, and seltzer
Daytime meeting: Light bites including fruit, pastries, coffee, tea and seltzer
Opening and Closing meetings: More robust menu with wine provided
Program Chair(s): Develops the meeting schedule, secures sites, and maintains open communication with Hospitality Chair.
Hospitality Chair(s): Responsible for management and coordination of the HC, secures sites, maintains open communication with Program Chair and Club Leaders. Recruits Event Captains and a number of Hostesses.
Event Captain: Oversees organization for a specific meeting including some Hostess recruitment. Event Captain serves as a Hostess for the meeting she manages.
Hostesses: Responsible for bringing MGC owned items to meetings (coffee urn and folding chairs, if needed) as well as providing floral, food, beverages, paper goods and utensils. Hostesses set up and clean up at the meeting. The number of members in this role varies by meeting type.
Hospitality Chair: Stephanie Truesdell ([email protected])
Hospitality Chair, Snowbird: Linda MacLean ([email protected])
Four Weeks before Meeting
-Event Captain contacts the HC (or venue/ member whose home is being used) to review that site’s needs, challenges and logistics including Hostess arrival time, seating counts and linen needs. Event Captain loops back to the Hospitality Chair to share plans or concerns.
-Event Captain confirms roles with Hostesses:
Bringing MGC owned items (chairs, coffee urn) to meetings and returning them
Providing floral, food, beverages, paper goods and utensils, set up and clean up
Two Weeks before Meeting
-Hostess responsible for bringing MGC owned items to meetings arranges for pick up
Folding Chairs: Shelley Gallagher, 1371 Canton Avenue, [email protected], 617 333 0900
Coffee Urn: Stephanie Truesdell, 52 Buckingham Rd, [email protected], 617 698 0637
One Week before Meeting
-Event Captain sends reminder to hostesses
Day Before (or as arranged with site)
-Hostess delivers MGC owned items to site
-Hostesses arrive at appointed hour, set up, serve and clean up
-Hostess returns MGC owned items
-Event captain sends a note of thanks to the member who provided the venue
|Date||Working Title||Ctte/Focus||Time||Location||Vision||Event Captain||Event Captain||Hostess||Hostess||Hostess||Hostess||Hostess||Hostess||Hostess|
|19-Sep||Opening Meeting||All||6:30 PM Light Dinner, 7:15 Meeting||Ruth Culleton’s CONFIRMED||Opening Meeting, robust menu, chairs & wine, no AV||Linda MacLean||Stephanie Truesdell||Jan DeAngelis||Leslie Will||Denise Swenson||Anne Millington||Clean Up: Deb Kelley, Cathy Bly, Carol O’Brien||Food Only:Lucinda Larson, Penney Ryan, Peggy Rusnock|
|11-Oct||Larry Weaner Natural Landscape Design w Cnut Hill and Fox Hill||Hort/Garden Design||9:30 AM Coffee, 10 Lecture||Weld Hill Lecture Hall, Arnold Arboretum CONFIRMED||Some needed, Carla to advise|
|1-Nov||Teddy Roosevelt & National Parks||Conservation||6-6:30 PM Recpt, 640-725 Teddy Performs, 730-820 Movie, Guests Welcome||1st Cong CONFIRMED –Need to secure mic.||“Sweets to Satisfy” Dessert table — light bites, coffee, tea, seltzer||Tucker Smith?||Mary Keally||Maria Karagianis||Carol Stocker||Donna Clarke||Rachel Wohanka|
|17-Jan||Milton Billion Backyard Bees Sebastian and Michell Urbano||Conservation/Hort||6:00 PM Reception, 6:45 to 8:00 Program includes Q&A, Guests welcome||St Michaels CONFIRMED||Light bites — savory and sweet, coffee, tea,||Sharon Hackett?||Katy Burke||Robin Putnam||Anne Walters||SaSa Panarese|
|7-Feb||Emily Kelting Photography||Photography||9:30 AM Coffee, 10 Lecture||Home of Shelley Gallager||Light bites — savory and sweet, coffee, tea,||Becky Simonds||Carla Morey||Mary Riffe Hiss||Maureen Peterson||Georgia Lee|
|7-Mar||Debra Kraft Floral Design: Woodlands Design||Floral Design||5 PM – 9 PM||St Michaels CONFIRMED||Light fruit and pastries, coffee and tea||Cat Malone||Robin O’Neil||Joan Faulkner||Lana Agnew|
|4-Apr||The Rose Man — Irwin Ehrenreich||Hort||5 PM – 9 PM||Thayer Nursery Barn CONFIRMED with Maggie||Light bites — savory and sweet, coffee, tea, wine if venue permits||??||Ellen Celli||Ingrid Beattie||Rachel Hitt|
|16-May||Ikebana||Floral Design||AM||St Michaels 9 to noon||Light fruit and pastries, coffee and tea||Meg Katsuba||Meredith Hall||Anne Gatnik||Elaine Hutchins|
|12-Jun||Annual Meeting||All||6:30 PM Light Dinner, 7:15 Meeting||Home of Shelley Gallager||Closing Meeting, need robust menu, chairs & wine, AV?||Linda MacLean||Stephanie Truesdell||Judith Darrell-Kemp||Beth Buckley||Beth Neville||Leslie Zimmer||Tisa Hughes||Anke Herbert||Marianne Newhall, Mary McLaughlin|